Goals and Committees

The Board of Education and Superintendent set shared goals at the start of each school year. Additionally, the Board and members of the District administration organize a variety of committees and subcommittees that typically undertake work related to the implementation of the Strategic Plan. Please view the goals and membership of each committee below.

Board of Education and Superintendent Goals

SUPERINTENDENT/BOARD OF EDUCATION GOALS 2018-2019

1. Systemically integrate the principles and content of 21st Century learning into academic and co-curricular programs to prepare all students to meet current and future challenges.

2. Provide well- articulated, coordinated networks of support as well as targeted instruction for every K-12 learner. This includes making  sure that parents or guardians have the necessary information and 
tools to help their children succeed.

3. Foster the social-emotional development of all students to promote wellness of the “whole child” and to support every learner’s growth and  success.

4. Build a professional culture of learning, effective feedback and growth for every employee, inspiring a standard of excellence for all.

5. Develop a responsible budget that manages the District’s short and long-term finances in a way that balances the preservation of program,  staffing, and operational efficiencies.

6. Oversee implementation of the 2018 Bond Referendum projects, administering all processes necessary to adhere to established timelines and budgets, and implementing a plan for transparent collaboration with the Board and community.

7. Facilitate renewal of the district’s strategic plan and review of district policies, providing for robust involvement of parents, community members, and all stakeholders.

Committee Membership

I. BOE STANDING COMMITTEES AND FOCUS FOR 2018-2019

A. ADVOCACY & COMMUNITY ENGAGEMENT

BOE Chair: S. Childs

Administrative Liaison: C. Champ

Additional BOE Members: E. Miller, J. Brice

*Community Representative(s): TBD

Additional Staff Members: A. Wolff

Focus: To evaluate and improve two-way communication with the community and to advocate for the educational interests of all our students at both the state and local levels.

B. AUDIT

BOE Chair: V. Mazzaro

Additional BOE Members: J. Young, S. Childs

*Community Representative(s): TBD

Additional Staff Members (As needed): C. Champ / J. Hricay/ J. Vigil 

Focus: To oversee and report to the Board on the annual independent audit of the District’s records. The committee shall recommend the selection of the independent and internal auditors and continue through the review of significant internal and external audit findings.

C. POLICY, MONITORING, AND GOVERNANCE

BOE Chair: P. Liaskos

Administrative Liaison: C. Champ

Additional BOE Members: E. Miller, J. DeDomenico

Additional Staff Members: S. Lockhart / S. Garcia / J. Hricay

Focus: Update, review and recommend required policies and regulations in an on-going basis in collaboration with BOCES services, to be consistent with new state mandates and requirements.

D. LIAISON ASSIGNMENTS 2018-2019

  1. Pelham Memorial High School - J. Brice
  2. Pelham Middle School -  V. Mazzaro
  3. Special Education PTA -  J. Young
  4. Colonial -  P. Liaskos
  5. Hutchinson School - S. Childs
  6. Prospect Hill School - J. DeDomenico
  7. Siwanoy School - E. Miller
  8. PTA Council - S. Childs
  9. SWBOCES - J. DeDomenico
  10. WPSBA - E. Miller
  11. Pelham Together - J. Brice

Focus: Designated Board of Education Members represent the Board at school PTA and other meetings, help to clarify BOE activities and express concerns as appropriate to larger Board.

E. 21ST CENTURY AND PROFESSIONAL LEARNING OVERSIGHT COMMITTEE

BOE Chair: P. Liaskos/J. DeDomenico

Administrative Liaison: S. Garcia

Additional BOE Members: J. Young

*Community Representatives: TBD

Additional Staff Members (as needed): S. Lockhart C. Champ / All Administrators

Focus: To work with the District Administration to provide proactive oversight over committees studying various aspects of the instructional program. The 21st Century Learning Oversight Committee will review and make recommendations to the Board of Education and Superintendent regarding the evaluation of curriculum proposals and programs and ensure that existing program offerings enable all students to have access to an appropriately challenging academic program that supports their academic, social, and emotional growth. Working Committees that will report to this committee include:

  • International Baccalaureate Oversight
  • K-12 Innovation Steering
  • Literacy
  • Math
  • Professional Learning Advisory

F. FACILITIES USE, SAFETY, AND CONDITIONS OVERSIGHT

BOE Chair: J. Young

Administrative Liaison: J. Hricay

Additional BOE Members: S. Childs, J. Brice

Additional Staff Members: C. Champ / J. Condon / S. Luciana

Focus: To work with the District Administration to provide proactive oversight over committees studying various aspects of the use, conditions, and safety of the physical plant. The Facilities Use, Safety, and Conditions Oversite Committee will review and make recommendations to the Board of Education and Superintendent regarding the various issues related to community and district use of facilities, facility conditions, school safety, and building projects.
Working Committees that will report to this committee include:

  • *#Bond Steering Committee
  • Athletic Fields Sub-Committee
  • *#Safety and Security Committee

G. SOCIAL EMOTIONAL WELLNESS AND NETWORKS OF SUPPORT OVERSIGHT

BOE Chair: J. DeDomenico

Administrative Liaison: C. Champ / S. Lockhart

Additional BOE Members: V. Mazzaro, J. Brice

Additional Staff Members: S. Garcia / G. Farrell

Focus: To work with the District Administration to provide proactive oversight over committees studying various aspects of the social-emotional development of all students and providing coordinated networks of support. The Social Emotional Wellness and Networks of Support Oversite Committee will review and make recommendations to the Board of Education and Superintendent regarding the various issues related to social – emotional wellness  development and networks of support for all students. Working Committees that will report to this committee include:

  • *Wellness Committee
  • *Diversity Oversight Committee

H. STRATEGIC PLANNING COMMITTEE

BOE Chair: E. Miller

Administrative Liaison: C. Champ

Additional BOE Members: S. Childs, P. Liaskos

*Community Members: TBD

Additional Staff Members: TBD

*= Working committee with community member representation
#= Working committee with BOE member representation

Working Committee Assignments

Athletic Fields Committee J. Hricay, J. Condon, S. Luciana
Bond Steering C. Champ, J. Young, S. Childs, J. Brice
Diversity Oversight Committee J. Clark, M. Thompson, T. Wilson, L. Sabia, S. Gilbert
International Baccalaureate Oversight Committee S. Llewellyn, J. Rothstein
K-12 Innovation Steering Committee S. Garcia, J. Sebalos, T. Callahan, T. Wilson
Literacy Committee M. Thompson, J. Carr, G. Lau
Math Committee T. Callahan, L. Sabia, T. Fitzgerald
Professional Learning Advisory Committee S. Garcia, T. Callahan, M. Thompson, J. Sebalos
Safety & Security Oversight Committee J. Hricay, R. DeMasi
Wellness Oversight Committee C. Champ, S. Lockhart, G. Farrell, L. Ribeiro, S. Luciana, J. Rothstein

Communications Protocols

Board of Education Meetings

The Board will publish an annual document describing their protocols and practices related to the functioning of the meetings.

The Board will emphasize planning, policy making, and public relations rather than becoming involved in the micro management of the schools.

The Board will set clear goals for themselves and the Superintendent. The Board and Superintendent will set clear goals for the Pelham Public Schools.

The Board will review its behavior by yearly self-evaluation and by addressing itself to any individual problems, such as poor meeting attendance or breaches in confidentiality.

Board meetings are for decision making, action, and votes, not unnecessary discussion. Board members should make an effort to pose questions that they have to any of the central office administrators in advance of the Board meeting. When such questions are posed vie email, Board members should copy the Superintendent and President. When posed verbally, the Superintendent and President should be notified. Board members may also use the shared google doc to pose meeting questions prior to Agenda Setting meetings.

The Board President will decide how consent agenda items will be taken at the meeting in advance. The Board President will manage public comment at meetings.

Board members may access the District Clerk as a resource to obtain information.

With Superintendent of Schools

The Board President is the primary contact of the Superintendent of Schools. As such, it is expected that the Superintendent shall maintain regular communication with the Board President on matters of importance.

It is the responsibility of the Superintendent to maintain regular communication with all members of the Board of Education.

The Superintendent will provide the Board with a detailed update of items of importance via the weekly letter. Board members will be responsible for reading the update/packet and contacting the Superintendent with any questions.

The Superintendent will use email as a tool to provide information to the full Board of Education.

The Superintendent will immediately inform the Board of major issues pertaining to student matters (medical emergencies, arrests, significant altercations, etc.). This may be done through email or telephone.

Any Board member may contact the Superintendent at any time regarding issues or questions. Emails regarding Board business should be copied to the Board President. Replies from the Superintendent should also include a copy to the Board President.

The Superintendent and Board President will meet on a regular basis to plan Board meeting agendas and items for discussion with the full Board of Education.

With Board Members

Communication should flow from Board President to members and vice versa.

All pertinent issues brought to individual Board members from community members should be raised with the Board President.

Relevant emails of concern should be forwarded to the Board President.

The Board President will be responsible for communicating and/or sharing information to the full Board.

Board members will refrain from detailed discussion about any Board business or decision making via email.

Central Administration

All Assistant Superintendents will provide a brief update that will be sent to the Board in the weekly packet prior to Board meetings with all corresponding back-up materials. All issues should be referenced and explained so that the issue could be put into its proper context.

Board members will have the prerogative to call an Assistant Superintendent to ask clarifying questions. Board members will use their judgment when contacting central office administrators. The Superintendent and President should be notified when such calls are placed or copied when inquiries are made via email.

Questions regarding process or more substantial issues should be brought to the Superintendent with a copy to the Board President for follow-up.

Central Office administrators will have a responsibility to include all supporting information from Committee meetings to the full Board.

All items for Board action will be presented to the Board the week prior to the meeting whenever practicable.

Agenda Setting meetings will be held with the Superintendent, President, Vice President, and an additional trustee on a rotating basis prior to all meetings for the purpose of clarifying questions and information as needed so that efficient discussion and decision-making can occur at the meeting. Board members should communicate questions to the Superintendent or President prior to agenda setting meetings to facility timely responses from administration. Board members may also submit questions prior to agenda setting on the shared google doc.

All communication with building level administrators will go through the Superintendent.